| Job description | Job Title: Executive Assistant
Location: London or Newcastle
Newcastle: Salary: c.£28k, more may be available for exceptional candidates
London: Salary: c£36k, more may be available for exceptional candidates
Type: Permanent
The National Audit Office (NAO) is the UK’s main public sector audit body. Independent of government, we have responsibility for auditing the accounts of various public sector bodies, examining the propriety of government spending, assessing risks to financial control and accountability, and reviewing the economy, efficiency and effectiveness of programmes, projects, and activities. We report directly to Parliament, through the Committee of Public Accounts of the House of Commons which uses our reports as the basis of its own investigations. We employ some 900 staff, most of whom are qualified accountants, trainees, or technicians. They work in one of two main areas, financial audit, or value for money (VFM) audit.
The Executive Assistant will provide comprehensive support to Directors, and teams/areas within NAO. The role of an Executive Assistant requires a combination of skills (listed below), as well as having the ability to manage multiple task and priorities.
The NAO welcomes applications from everyone. We value diversity in all its forms and the difference it makes to our organisation. By removing barriers and creating an inclusive culture all our people have the opportunity to develop and maximise their full potential. As members of the Business Disability Forum and the Disability Confident Scheme we guarantee to interview all disabled applicants who meet the minimum criteria. The NAO supports flexible working and is happy to discuss this with you at application stage.
FURTHER INFORMATION:
Due to the nature of this role, candidates who can commit to working 2 days a week from our London office is imperative. If you are unable to commit to the required days in the office. This role may not be suitable for you.
Nationality Requirements:
UK nationals & nationals of Commonwealth countries who have the right to work in the UK
nationals from the EU, EEA or Switzerland with (or eligible for) status under the European Union Settlement Scheme (EUSS)
Please note, we are not able to sponsor work visas. Please contact us at hrservicedesk@nao.org.uk should you have any questions on your nationality eligibility. |
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| Responsibilities | Executive Assistant tasks:
• Diary management: internal, engagement with external stakeholders
• Inbox management: including prioritisation and action where appropriate
• Co-ordinate/manage meetings: attending, agendas, distribute papers, minute taking/actions management, briefing production
• Supporting internal/external events
• Offering support to wider team(s) including allocating new teams to distributions lists etc.
• Arrange local and overseas travel/itineraries (where appropriate)
• Corporate Management: business continuity, locker/distribution lists etc are kept updated
• Team/group collaboration/communications: keeping updated on Merlin announcements, blogs, forums, training/mandatory, code of conduct
• Stakeholder contact details are kept updated
• Greeting guests/registering at reception/organising hospitality
• Arranging team events and social activities
Project/ team management support tasks:
• Data Management: budget monitoring, milestone management, allocations and corporate compliance
• Sharepoint management
• Correspondence/FOI handling: including drafting responses and tracking deadlines
• Impact coordination
Audit/Analytic Support:
• Quality assurance, including proof reading (version control)
• News monitoring (client/study specific)
• Presentation writing & formatting
• Administrative financial audit support
Wider Office Support:
• Supporting networks
• Mentoring/coaching
• Supporting trainee groups
• Assisting with interviews for new EA recruits
• Provide cover for Group EA / SEA leave including attending Group meetings to take minutes (on a Group EA rota basis) |
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| Skills required | • Strong organisational and prioritisation skills
• Interpersonal skills
• Time management
• Flexible and essential to be a ‘team player’
• Microsoft Packages (Excel, Word, PowerPoint, Outlook, Teams)
• Database management
• Accuracy and attention to detail
• Problem Solving
• Written and Verbal communication |
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| Educational requirements | |
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